Configure Your Mailer

Recommended settings for email software:

The Mac-Mgrs list prohibits, among other things, the use of HTML or MIME formatting in messages and the attachment of VCards to messages posted to the list (see the Mac-Mgrs FAQ for other list rules).

See the Macintosh E-Mail Resource Page or read one of the guides below to learn how to turn off these features in various email packages:

• HTML/MIME formatting
• VCards

---

HTML/MIME formatting:

Date: 25 Jul 98 10:45:28 +0800
From: "Gregory Charles Rivers" gregory@gnb.com.hk


Cyberdog

html: Cyberdog has no provision for sending formatted text as html so this
is not a problem. Fortunately, we can read received html messages though.
They come as attachments. Simply clicking on the attachment's icon in the
message window will display the message in a web window.

MIME: Cyberdog can send messages in MIME format. Cyberdog 'new' message
windows have a popup menu just above the top right corner of the message
body field. To turn MIME off, select 'Plain Text' from this menu. To turn
MIME on, select 'Rich Text'.

tip.
You can create and use multiple message letterheads with Cyberdog. Simply
create a new message and fill in the fields as you wish them to default.
For Mac Managers list messages, you could fill in the From and To fields,
set a default signature and set the text type to 'Plain Text'. When your
letterhead is complete, select "Save as Letterhead..." from the Message
menu. Give the letterhead a name like "Mac Managers Message" and click on
OK.

Cyberdog's Mail & News preferences contain a 'Skip dialog when creating a
new message' checkbox setting in the Letterheads panel. If this is
unchecked, Cyberdog will ask which letterhead to use every time you create
or reply to a message. If checked, Cyberdog will use the default letterhead
(identified by the bullet to the left of the letterhead name). To
temporarily reverse this setting, simply hold the Option key while choosing
New Message or clicking on the Reply button.




Netscape Communicator 4.0x

if you never want to send html formatted messages:

Open Preferences.
Expand the Mail & Groups cluster of settings in the left panel
Click on Messages
In the right panel under Message Properties, turn off "By default, send
HTML messages".
Click on the More Options button.
Under "Send messages that use 8-bit characters", choose "As is". This will
turn off MIME.
Click on OK, and OK.


if you normally want to send html formatted messages:

Open Preferences.
Expand the Mail & Groups cluster of settings in the left panel
Click on Messages
In the right panel under Message Properties, turn on "By default, send HTML
messages".
Click on the More Options button.
Under "Send messages that use 8-bit characters", choose "As is". This will
turn off MIME.
Under "When sending HTML messages", choose a default message format
setting.
Click on OK, and OK.

Now when you create a new message, Netscape will show the formatting
buttons and options. When you want to turn formatting off, look for the
icon below the paper clip icon. This is the preferences icon and looks like
a small piece of paper with two clicks on it. Click on this icon. Set the
Format popup menu to "Plain Text Only". (note that the options in this menu
are equivalent to the radio button options in the "When sending HTML
messages" preferences)




Netscape Communicator 4.5.x

if you never want to send html formatted messages:

Open Preferences.
Expand the Mail & Newsgroups cluster of settings in the left panel
Click on Messages
Under "Send messages that use 8-bit characters", choose "As is". This will
turn off MIME.
Click on Formatting in the left panel
Under "Enable HTML message formatting", uncheck the checkbox.
Click on OK


if you normally want to send html formatted messages:

Open Preferences.
Expand the Mail & Newsgroups cluster of settings in the left panel
Click on Messages
Under "Send messages that use 8-bit characters", choose "As is". This will
turn off MIME.
Click on Formatting in the left panel
Under "Enable HTML message formatting", *check* the checkbox.
Under "When sending HTML messages", choose a default message format
setting.
Click on OK

Now when you create a new message, Netscape will show the formatting
buttons and options. When you want to turn formatting off, look for the
icon below the paper clip icon. This is the preferences icon and looks like
a small piece of paper with two clicks on it. Click on this icon. Set the
Format popup menu to "Plain Text Only". (note that the options in this menu
are equivalent to the radio button options in the "When sending HTML
messages" preferences)


--
Gregory Charles Rivers
Forms Automation Specialist
Forms Unlimited
A division of G&B Computerware Distributors Ltd
email gregory@gnb.com.hk
ph (852) 26617181 fx 26614679

Authorised Shana Informed consultant
Informed, the cross-platform internet-ready electronic forms system chosen
by NASA, because it's simply the best!

This message was created with Cyberdog, web technology at its best.



Date: Mon, 27 Jul 1998 13:59:42 -0700
From: "K. M. Peterson" KMP@TIAC.NET

For Eudora Pro 4, the "Styled Text" pane of the Settings menu controls
whether Eudora sends and/or recognizes HTML or "Text/Enriched" email.
Those who wish to use formatting to others from time to time should choose
the "Ask me each time" option which gives you control over who gets what.

For Netscape Communicator, I believe that you can choose various addresses
as to whether they are able to receive "HTML" email, and in 4.5 in the
Edit->Preferences pane there is an option also to ask when the recipient is
not listed as able to receive HTML-formatted mail.

Here's the guide:

1. In Eudora Pro 4.0, choose "Settings" from the "Special" menu.
2. You'll have a list of settings on the left of the window. The first
setting is "Getting Started", the second is "Hosts", etc.
3. Scroll down this list until you come to "Styled Text". Click once on
the words "Styled Text" or the corresponding icon. The rest of the window
will change appropriately.
4. Choose the "Send Plain Text Mail Only" radio-button to permanently
disable sending HTML mail. Or, if there are correspondents with whom you
wish to exchange formatted-text email, make sure that in addition to any
other settings you choose that the "Ask me each time" box is checked - and
then ensure that you do not allow styled text email to be sent to this list.


1. In Netscape Communicator 4.5, disable HTML-formatted email to specific
addresses. To start, create an address card entry for Mac Managers by
Choosing "Address Book" from the "Communicator Menu".

2. Click the "New Card" button. Type in "Mac" "Managers" for the first
and last names, then the email address "mac-mgrs@lists.mac-mgrs.org" (no
quotes).

3. Ensure the "Prefers to receive HTML" box remains unchecked.

4. When sending mail to Mac Managers, ensure that you do not override this
behavior when sending email.

5. To turn off HTML formatting permanently, and for all recipients, choose
"Preferences" from the "Edit" menu. Click on "Formatting" under "Mail and
Newsgroups" (click the triangle next to "Mail and Newsgroups" if there is
no "Formatting" item under "Mail and Newsgroups").

6. Uncheck the "Use HTML editor to compose messages" option, and check
"When sending HTML messages to recipients who are not listed as being able
to receive them [select] Convert the message into plain text".


_KMP
---
K. M. Peterson mailto:KMP@TIAC.NET http://www.tiac.net/users/peterson/
172 Fuller Street Brookline, MA  02446-2514
vox: +1 617 731 6177    fax: +1 617 730 5969



Date: Mon, 27 Jul 1998 14:00:01 -0700
From: "Julian Y. Koh" kohster@nwu.edu

In Eudora 3/4, go to the Settings. In the "Styled Text" section, just
check the box that says "Ask me each time". That way, when your message
contains styled text of any sort, you will asked by Eudora to confirm that
you actually want to send the style information. Or, you can set Eudora to
always discard the style information by selecting "Send plain text mail
only".

Styled text is sooooo evil.... :)

--
Julian Y. Koh                                mailto:kohster@nwu.edu
Network Support Specialist                       phone:847-467-5780
Telecommunications and Network Services       Northwestern University
PGP Public Key: http://charlotte.acns.nwu.edu/julian/pgppubkey.html



Date: Mon, 27 Jul 1998 14:00:01 -0700
From: "Mark C. Farone" farone@gvillesun.com

Eudora (v3.X, & v4.X, and the "Lite" Iterations if applicable)

Under the Special menu, select "Settings...".
Select the "Styled Text" icon.
From this option box, you can select which types of MIME, if any, you
choose to support from Eudora.
You may win friends and influence people if you select "Discard style
information".

Best,
Mark

--
Mark C. Farone farone@gainesville.fl.us   "Fine words!  I wonder where
Systems Analyst, Gainesville Sun              you stole them." -J. Swift



Date: Wed, 29 Jul 1998 09:54:11 -0700
From: rdelbello rdelbello@daileyads.com

In response to you query about disabling HTML and MIME formatting in
email clients, here are the directions for a few that I use:

Claris Emailer doesn't support HTML or MIME formatted messages and
therefore you don't need to disable this function.

In Outlook Express you can either press the Preferences button or select
"Preferences..." from the "Edit" menu. Select "Message Composition" under
the "Outlook Express" category. At the top-left of the options select
"Plain Text" as the "Mail Sending Format".

In QuickMail Pro the mail formatting is set on an individual address
level. Select "Address Books..." from the "Configure" menu. Select the
address book that contains the address to be changed. Double-click the
address. From the "Message Format" pull-down menu select "Text".

Hope this helps.

Remo Del Bello



Date: 21 Jun 99 11:23:17 -0700
From: "Barry Fass-Holmes" 

In QMPro, when you create an address for someone, the dialog for the
addressee's name and address includes a popup menu for Message Format.
If you select "MIME (plain text)," then the outgoing message won't
contain HTML or stylized text.



Subject: Turning Styled Text Off in QuickMail Pro
Date: Wed, 23 Jun 1999 09:23:35 -0700
From: Remo Del Bello 

Chuck,

QuickMail Pro is very flexible in this area. It lets you assign text
formatting and encoding method options on a per address basis so that,
for example, one could turn styled text off for selected addresses and
leave it on for others.

To do this the user need to access the address options. There are three
places to access these options: You can change the options for an address
in the address book; you can change the options for an address on-the-fly
in an outgoing mail message; you can change the default settings for new
addresses. Following are directions for changing the text formatting to
plain text in all three places. If you would like screen shot, just let
me know. I'll be happy to send them.

Address Book Change:
 >From the "Configure" menu, select "Address Books..." In the dialog box
that appears double-click the address book that contains the address to
be modified. Next double-click the address to be modified. The next
dialog box contains a region titled "Mail Settings for xxx" where xxx is
the name of the addressee. From the "Message Format:" pop-up menu select
"Text".

On-the-fly Change:
Click the address area of the mail message. This will bring up a dialog
box that allows you to pick addresses from you address books. If an
address hasn't been selected yet, select it, move it to the "To:" field
and double-click it. If the address isn't in an address book, click the
"New..." button in the bottom left corner of the dialog box. The next
dialog box contains a region titled "Mail Settings for xxx" where xxx is
the name of the addressee. From the "Message Format:" pop-up menu select
"Text".

Default Settings Change:
 >From the "Configure" menu, select "New Address Settings..."  The next
dialog box contains a region titled "Mail Settings". From the "Message
Format:" pop-up menu select "Text".

I hope this helps.

--Remo Del Bello

---

---

VCards:

In Netscape 4.5 go to Messenger. (Apple/clover 2, or from the Comunicator
menu)

In the Communicator menu, go to Tools:Manage mail account.
Go to the Identity sub-tab.

Deselect the attach my personal card (as vcard) option.

I believe that is it.

What is odd, is that this is not the default setting, so people are
purposely selecting this feature, which is effective ammunition to
prosecute! ;-)

The box said 'Requires Windows 95, or better.' So I bought a Macintosh.

Mark James
SoftRAID, LLC
415 383-3793
mjames@softraid.com



Date: Thu, 10 Dec 1998 15:12:50 -0500
From: "Mike O'Hanlon" mike_ohanlon@magra.com

As one of the transgressors, and a newbie on the list to boot, I might
suggest the following steps to turn off the vCard feature of Netscape v4.5

Go to Edit/Preferences/Mail & Newsgroups/Identity

Toggle the check-box beside the "Attach my personal card to messages
..." to off

Click OK


It can be a bit of a pain if you like to have the vCard included with
all of your mail. Maybe a script could be written to turn it on and off.
Maybe there is a way to do it from the Message window.



1. Open "Preferences" in the Edit menu of Netscape/Communicator 4.5.

2. Click on the triangle next to "Mail & Newsgroups" to open it, if the
sub-options are not already visible.

3. Click on "Identity" under "Mail & Newsgroups".

4. Look for "Attach my personal card to messages (as a VCard)". If the
selection box next to it is not empty, click on it to deselect that option.

5. Click the "OK" button to save your preferences.

David Gutierrez
drg@biomath.mdacc.tmc.edu



Under the Edit Menu select Preferences
Scroll down to the Mail & Newsgroups Category and select Identity
If there is a checkmark in the box labeled Attach my personal card to
messages (as a vcard) click on it to remove the checkmark. This will
disable VCF cards.
Click OK to close the Preferences window.
__________________________________________________________
Felipe Campos (felipe@uts.cc.utexas.edu) aka EgOiStE on Internet Relay Chat.
URL: http://EgOiStE.edb.utexas.edu/



Date: Thu, 10 Dec 1998 13:47:01 -0800
From: "Scott Bradley" bradleys@nichols.com

Chuck,

I'll let you be the judge of whether or not this works rather than post
it myself and find out it doesn't.

Here's the recipie for shutting off Communicator 4.5's VCards:

1) From Edit Menu Choose Preferences
2) Expand the Mail & Newsgroups section
3) Select the Identity sub-section
4) Uncheck the 2nd check box at the bottom of the window, which reads
 "Attach my personal card to messageses (as a VCard)"

Since I sent this with Comm 4.5, you are the test recipient :-)

Hope it worked. If not there may be a bug that causes it to be sent no
matter what.

As long as I'm at this - Thanks for all your effort running this list!

Scott Bradley



From: Paul Bruneau paul_bruneau@special-lite.com

Who could resist an opportunity like that!

I have attached (hehe) two gifs that show where in the Communicator 4.5
prefs this stuff is set. The first one shows how to make ALL outgoing
messages into plain text, which I think is a great idea. The second
shows how to customize the outgoing message encoding depending on
whether Communicator knows that the recipient can receive the MIME
stuff. One or both of these can be utilized to prevent the problem.

I'm also noticing that for some messages, the entire message is
encapsulated into some kind of attachment. I think it's caused for
similar reasons.



On a Mac version of Netscape Communicator 4.5

Go to the "Menu" -> "Edit"
Go to "Preferences"
In the catagory "Mail & Newsgroups" there is a subcategory "Identity"
Select "Identity" and deselect the box to the left of the 
 choice "Attach my personal card to messages (as VCard).
Close the "Preferences" window.

The box on by default during install. 
Turn it off to remove the VCard to email attachments for this list. 

I presume the Windows and Unix versions of Communicator have the same preferences
settings but haven't checked them personally as I have for the Mac.

Mitch Krayton
Digital Resources
mitch@digital-res.com

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